Business travel can be necessary and cost a lot. The good news is that you can deduct many of those costs when you file your taxes.
As 2024 approaches, it is essential to keep up with what travel costs are tax-deductible to ensure you get the most out of your taxes.
Here’s a guide to help you understand which travel expenses you can deduct in 2024.
Transportation Costs
The most significant travel expense is often getting to and from your business destination. The cost of transportation, regardless of whether it is by air, road, rail, or any other means, is typically eligible for deduction.
This includes:
- Airfare
- Train tickets
- Bus fares
- Car rentals
- Mileage for using your vehicle (be sure to check the IRS standard mileage rate for 2024)
Remember, if your trip is a combination of business and personal, you can only deduct the portion of the travel expenses directly related to the business.
Lodging Expenses
Hotel stays during your business trip are deductible. However, the IRS expects you to choose moderate and varied accommodations. Keep your lodging choices reasonable to ensure the expenses are fully deductible.
Meals
Meal costs can be challenging to calculate. In 2024, you can deduct 50% of your meal costs while traveling for business.
This includes meals eaten by yourself or business partners, as long as they are simple enough. Keep detailed records and receipts for these expenses.
Other Work-Related Travel Expenses
Other incidental expenses can be deducted, such as:
- Baggage fees
- Tips for services related to any of these expenses
- Business calls and communication costs
- Shipping of baggage and sample or display materials to your destination
Conference and Event Fees
If attending a conference, seminar, or trade show is the primary purpose of your trip, those registration fees are also deductible.
Non-Deductible Expenses
It’s just as important to know what you can’t deduct as it is to see what you can.
Generally, the following are not deductible:
- Personal expenses during a business trip
- Family travel costs, unless a family member is an employee and traveling for a bona fide business purpose
- Sightseeing or entertainment expenses
- Commuting expenses between your home and regular workplace
Record-Keeping and Documentation
Keep detailed records of your travel costs to back up your deductions if the IRS asks you to.
This includes:
- Dates and locations of your travel
- The business purpose of your trip
- Receipts for all expenses
- Mileage logs if using your vehicle
Final Thoughts
When it comes time to file your taxes in 2024, knowing what travel costs are tax-deductible can help you or your business save a lot of money.
The IRS can change tax rules and rates every year, so always know the latest tax laws. For personalized advice, talk to a tax expert who can give you advice that fits your situation.
Remember that even though this article gives you a general idea of how to deduct travel costs in 2024, tax laws can change, so it is essential to keep up to date by reading IRS publications or talking to a tax professional.